NOTICE
NOTICE NOTICE NOTICE
THE ONLY
ACTIVITY REPORTS THAT WILL BE ACCEPTED ARE THE ON-LINE REPORTING SYSTEM, NO
EXCEPTIONS!
VFW Activity Reporting Instructions
Go to VFWMI.ORG webpage.
Click on LOGIN, then click on Report
Entry
In the USERNAME put
your Post Number (NUMBER ONLY)
PASSWORD put
Pass13 then click on Login inside the black box.
(if you have any problems contact
John Gubin @ 586-216-7088)
Go down to Add Report Data and click
on Program Activity, then click on the ADD box all the way to
the right.
Your Community Service report will
come up. Change the month to the month for which you are reporting by clicking
on the arrow in the month box and then fill in the "submitted by” portion
and the report will open ready to fill out.
.
FLY AMERICAN FLAG at Post put number in the member’s box. (Maximum of
4)
FLY POW/MIA FLAG at Post put number in the Member’s box. (Maximum of 4)
MEMBERS THAT FLY THE AMERICAN FLAG at home put number of member’s that fly American Flag
at home in member’s box. (Maximum of 10% of total
membership)
MEMBERS THAT FLY POW/MIA FLAG at home put number of member’s that fly POW/MIA Flag
at home in the member’s box. (Maximum of 10% of total membership)
POW/MIA TABLE at Post put a 1 in the member’s box. (Maximum of 1)
Send or receive letters or have had
contact with LEGISLATORS put number of letters/contacts that
Post members have had contact with, in member’s box along with miles, hours and
money spent.
DRUG LITERATURE distributed and/or available at Post for YOUTH put
1 in the member’s box. (Maximum of 1)
SAFETY LITERATURE distributed and/or available at Post for YOUTH put
1 in member’s box. (Maximum of 1)
DRUG LITERATURE distributed and/or available at Post for ADULTS put
1 in the member’s box. (Maximum of 1)
SAFETY LITERATURE distributed and/or available at Post for ADULTS put 1 in the member’s box. (Maximum of 1)
FACE BOOK, if a post maintains a Face Book page put 1 in the members box
WEB SITE, if a post maintains a post web page, put 1 in the members box
If the post or members do any
function related to drug and/or safety, make a separate report and make sure to
report if youth were included.
ATTENDING OTHER VETERAN ORGANIZATION
MEETINGS put number of Post members
that attended meetings and total hour and miles traveled.
In order to ADD MORE REPORTS,
click on the green dot on the blank line and a new line will be added. Just
type in the event that you want to report. Remember to put number of members, value,
total hours for all members and miles.
If you are REPORTING A
DONATION OF POST PROPERTY, put in the dollar amount that you would rent
your Post for a non-member.
If you are reporting YOUTH
ACTIVITIES, put down what the activity is and then put how many members
participated, total hours, miles traveled if any and report any money spent or
value of hall etc. in the value column
DO NOT make more than one report per
line. Separate every report!
Before you hit the submit button,
make sure you have everything listed. It is suggested that you PRINT A
COPY of this report before you hit the submit button.
Once you have entered everything,
click the SUBMIT button.
This will take you back to the
Member Access screen and you will be able to see the report you just entered
under the Submitted Date.
Once the Activities Director
approves the report it will disappear.
Reporting dates for this year will be from May 1, 2023 to April 30, 2024. Only projects completed after May 1, 2023 will be credited
for the 2023-2024 program year. Reports are due by the 10th of each month! Make sure you
fill out all information required. Money value is value of hall rental,
and value of donations etc.
A SHORT description of the project
along with hours, value, miles etc. must be given. Any reports with only
numbers will NOT be accepted!
Do NOT combine months on one
page, submit separate forms for each month! If you combine more than
one month on a report only one month will be credited.
List each project only once on the
Program Report Form. Credit will be given on the Department Community Activity
Report in each program in which credit is earned for each project reported.
DO NOT COMBINE REPORTS ON ONE LINE,
EACH REPORT HAS TO BE SUBMITTED SEPARATELY!
Districts and County Councils are not required to submit reports.
Please review the All-State Program
for maximum credits.
SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY, THIS IS A HARD DEADLINE!
If you have any questions do not
hesitate to contact me
Bob Lutz
Activity Director Dept, of Michigan
2023-2024
Phone 586 924-4591
email activity@vfwmi.org
--------------------------
CHECKLIST | Comm Serv | American | Youth Act | Drug | Safety | Legislature | |||
Donations to youth organizations | X | X | |||||||
Donations to another non-Veteran group | X | ||||||||
Gold Star Mothers | X | X | |||||||
Donations to other Veterans groups | X | X | |||||||
Donate to non-Veteran funeral dinner | X | ||||||||
Attending non-Veteran funeral | X | ||||||||
Military/Veterans funerals | X | X | |||||||
Memorial service for Veteran at funeral home | X | X | |||||||
Flag donations to youth group/school | X | X | X | ||||||
Drug program/youth | X | X | X | ||||||
Drug program/adults | X | X | |||||||
Safety program/youth | X | X | X | ||||||
Safety program/adults | X | X | |||||||
Flying American Flag | X | X | |||||||
Flying POW/MIA Flag | X | X | |||||||
POW/MIA Table | X | X | |||||||
Flag raising & other Americanism projects | X | X | |||||||
Youth groups/school programs | X | X | X | ||||||
Scouts | X | X | X | X | X | ||||
Youth sports etc. | X | X | X | X | X | ||||
National Home donations/projects | X | X | X | X | X | ||||
Attend National Home Michigan Day W/Colors | X | X | X | ||||||
Scholarship Awards/youth | X | X | |||||||
Projects to help other organizations./individuals | X | ||||||||
Projects to help other Veteran Org./Veterans | X | X | |||||||
Marching in parades | X | X | X | If drug literature is passed out | If safety literature is passed out | If elected officials are present. | |||
Letters to Legislators/attending functions | X | X | X | ||||||
Day of Challenge | X | X | |||||||
Camp Trotter donations or work | X | X | X | X | X | ||||
Sending children to Camp Trotter | X | X | X | X | X | ||||
Recognition of Police, Fireman, EMTs | X | X | X | X | |||||
Attending other Veterans groups meetings | X | X | X | ||||||
POW-MIA Remembrance | X | X | |||||||
Operation Uplink/MAP | X | X | |||||||
Active Post Face Book | X | X | X | ||||||
Active Post Web Site | X | X | X | ||||||
|
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|
(READ YOUR PROGRAMS FOR THIS INFORMATION).
DO NOT
PUT THE FOLLOWING ON THE COMMUNITY ACTIVITY REPORT• COMMUNITY SERVICE CREDIT IS
NOT GIVEN FOR:
Cancer
donations (Credit given by Department QM).
Hospital
donations and blood drives (Credit on Hospital Report).
Donating
the hall for a blood drive IS reportable! Hospital reports will NOT be
forwarded to the Hospital Director!
Clean up
and other projects on VFW property.
Attending
VFW meetings for Post, County Council, District, POW-
WOW,
Mid-Winter, Department Convention etc.
Saying
the Pledge of Allegiance or posting the flag at Post events/meetings.
Donating
the Post home for VFW, County Council, District meetings, Auxiliary meetings,
Cooties meetings, VFW Riders meetings etc.
Doing
fundraisers for the post such as fish fries, steak outs etc. are NOT reportable
unless the profits are going to the relief fund or for a person in need etc.
You MUST
put a description for each project along with value, hrs., number of Post
Members participating etc. Reports with no descriptions or inadequate
descriptions will not be accepted.
Reports
must be received by the 10th of the month to get credit for
that month, ex: February’s reports must be received by March 10thto
be credited for February, if received after March 10th it will
go on the March reports not February’s!
Visiting
other Posts or VFW meetings.
The
amount the IRS allows us to charge is $.14 per mile but YOU CANNOT CHARGE LABOR
PER THE IRS and value of miles will be calculated by the Director.